Vacation Policy

Notion Tip: Clearly explaining your vacation policy in writing keeps everyone on the same page. Here are some things you might consider including to make this page comprehensive.


Notion Tip: Make your policies as simple and easy to understand as possible. Distinguish paid time off from sick days if they're different. Don't leave room for uncertainty!

Days Off

Every employee at Acme Corp starts with the standard PTO allowance outlined below.
PTO Allowance
Paid in full. Additional days unpaid.
Paid in full.
See list below.


  • Martin Luther King Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Christmas Day
  • New Years Day

Vacation accrual

Notion Tip: Companies sometimes have a system for accruing time based on employee tenure. This can be a major source of confusion. A Q&A section is a great solution.
Q: Will my unused vacation days carry over to the following year?
A: Unused days can be carried over into the following year. While we encourage you to get out of the office and refresh, we won't penalize you for showing up to work 😉
Q: As a new employee, will my vacation days be prorated?
A: Yes. The number of personal days will be adjusted based on your start date. Sick days and holidays will not be affected.
Q: If I leave the company, will I be compensated for unused days?
A: Yes. You will receive a check compensating you for any unused personal days. Sick days and holidays will not be reimbursed.

Requesting time off

Notion Tip: Have an HR system where employees can easily request time off and get approval from their supervisor? If so, link to that here! 🔗
Time off can be requested through our Gusto HR software. Login here with your company email: